Data controller
The controller of your personal data is Future Processing S.A. with the registered office in Gliwice, ul. Bojkowska 37A, 44-100 Gliwice, recorded in the Register of Entrepreneurs maintained by the District Court in Gliwice, X Commercial Division of the National Court Register under number KRS 0000817352, with share capital of PLN 120 370,00 Tax ID No. (NIP) 634-25-32-128.
Data protection officer
You can contact our Data Protection Officer by sending an e-mail to the following address: gdpr@future-processing.com.
Purposes and legal basis of the data processing
| Purpose of processing | Legal basis |
| Selection of candidate for work and exercising recruitment process | Art. 6 Paragraph 1 point a) GDPR
Candidate’s consent Art. 6 Paragraph 1 point f) GDPR Legitimate interest (recruiting new employees) |
| Establishing contact in order to offer job position or cooperation | Art. 6 Paragraph 1 point f) GDPR
Legitimate interest (establishing contact with new employee or contractor) |
| Offering of a job position or cooperation in line with one’s previous preferences (recruitment offers in future) | Art. 6 Paragraph 1 point a) GDPR
Consent for future recruitment processes |
| Disclosing contact details to our business partners that might be interested in the candidate | Art. 6 Paragraph 1 point a) GDPR
Consent to pass application to business partners |
The scope of data
We collect personal data in several ways:
- directly from you, e.g. on a conferences, recruitment fairs, form on our websites or Facebook
- from HR/Recruitment agencies that you work with
- from business-oriented community portals, like Golden Line, LinkedIn or XING
- by recommendation
We collect, in particular, your: first name, last name, email, phone number, source of your data, CV or letter of application. If appropriate, we can obtain additional data, depending on the needs, within the framework of the co-operation.
Recipients of the personal data
We do not disclose your Personal Data to third parties without your consent. If you had given us consent, we may pass your application to our business partners.
Transfers of data to third countries
Some of our recruitment data is stored in systems delivered by other companies, located outside European Economic Area. In such cases we always execute the data processing agreement witch such companies based on standard data protection clauses in accordance with GDPR.
Period of data processing
We will process your personal data:
- as long as we will be performing projects and render services on the subject or in technologies that we think might be of interest to you
- until you withdraw your consent (in case of processing your data based on consent)
- until you effectively object (in case of processing your data based on legitimate interest)
- up to 3 years after finished recruitment process for purposes of establishment, exercise or defence of legal claims
From time to time we might ask you, if you are still interested in receiving job or cooperation offers from us.
Your rights
Due to the fact that we process your personal data you can at any time:
- request access to your data and to rectify it
- withdraw your consent to the processing of your personal data by sending an e-mail to the following address: gdpr@future-processing.com, and request erasure of your data
- object to the processing of your personal data, on grounds relating to your particular situation, which causes that you don’t want us to process your personal data due to our legitimate interest
- object to the processing of your personal data for direct marketing purposes
- receive personal data that you provided us with, agreeing for their processing or concluding agreement. You will get these data in a structured, commonly used, machine-readable format and you can send these data to another data controller (right to data portability)
- lodge a complaint with the competent supervisory authority if you think that we are processing your personal data with a violation of applicable regulations.
Necessity to provide personal data
Providing your personal data is voluntary, but some of them are necessary to exercising recruitment process.
Automated decision-making
We will not use your data for automated decision-making, including profiling.
Policy version
| Version | 1.5 |
| Last update | 2020-11-09 |
| Data Protection Officer | Mateusz Knyć |
| Contact with Data Protection Officer | gdpr@future-processing.com |
About this policy
This Policy describes how we handle your personal data: the way we gather it, how we transfer it and for how long we process it.
We described also what your rights are and how you can contact us in case of any questions related to the processing of your personal data.
Updates to this Policy
From time to time we may update this Policy. We encourage you to visit https://www.future-processing.com.ua/privacy-policy/ regularly so that you can stay up-to-date with our latest version.
Table of contents:
Data controller
The controller of your personal data is Future Processing S.A. with the registered office in Gliwice, ul. Bojkowska 37A, 44-100 Gliwice, recorded in the Register of Entrepreneurs maintained by the District Court in Gliwice, X Commercial Division of the National Court Register under number KRS 0000817352, with share capital of PLN 120 370,00 Tax ID No. (NIP) 634-25-32-128.
Data Protection Officer
You can contact our Data Protection Officer by sending an e-mail to the following address: gdpr@future-processing.com
The scope of data and recipients of the personal data
The following information indicates what data we collect, purposes for collecting it as well as who we disclose it to.
General information
Our websites collect data about its users and their behaviour by:
- Forms on the website, that allow for providing information voluntarily
- Storing “cookies” on telecommunication end devices
- Collecting logs from web-servers
- Additional tools installed on website that allow to communicate with us or provide additional information on our users
We do not disclose information about our users. We make exception when we believe, in good faith, that the disclosure to authorized entities is required by law (e.g. courts, police or supervisory authorities)
Data provided in the webforms
- We collect data voluntarily provided by the users.
- We might collect additional data about your connection (like IP address, time stamp or user agent).
- Data provided in the form might contain client’s personal data. We respect your privacy and comply to GDPR regulations.
- We process the data appropriately to the purpose of given webform (e.g. to exercise service demand, reply to commercial communication or exercise recruitment process)
- Some data may be disclosed to entities that provide services on behalf of and on commission of Future Processing, (among others, to the entities that handle our contact forms, newsletter, e-mail, hosting, technical support, consulting services or auditing services).
Information about cookies
- Our websites use Cookies to collect and store information. A cookie is a small data file that websites often store on your computer’s hard drive for record-keeping purposes. By storing information on your preferences, Cookies enable us to enhance our website and services. They do not identify a user but a computer. Your browser is most likely set up to accept cookies automatically but you can disable this feature. Future Processing is not liable for any damage to your computer caused by the Cookie files.
- Cookies record information about your online preferences and allow us to tailor the websites to your interests. Information supplied by cookies can help us to analyse your use of our sites and help us to provide you with a better user experience.
- Cookies are used on our Website to ‘remember’ information so that it can be passed from page to page and to collect website statistics. This statistical data collected may be used to help improve our Website and the services that we offer to you, but it is not used to identify you.
- Some cookies are used to store you session identifier, and if you are logged in, this might allow us for your identification.
- Restricting cookies in your browser’s settings might impact some functionalities on our websites. This might lead to improper functioning of our website on your browser.
- Some cookies might also be used by our partners (e.g. by our partners to display advertisements based on your usage of our website).
Cookies management – how to object to cookies in practice?
- If you disable cookies the site may not operate properly, or in certain circumstances it might not work at all.
- If you want to disable cookies you need to change your website browser settings to reject cookies. How to do this will depend on the browser you use and we provide further detail below on how to disable cookies for the most popular browsers:
a. Internet Explorer
b. Chrome
c. Safari
d. Firefox
e. Opera
f. Android
g. Safari (iOS)
h. Windows Phone
i. Blackberry - You can opt out of Google’s use of cookies by visiting Google’s Ads Settings.
Server logs
- We are logging some details on our users’ behaviour. These data are only used for server administration purposes and to make ensure good level of hosting services.
- Browsed pages are identified through URL addresses.
- Additionally, we might log:
- Request and response times
- Client’s names – identified based on HTTP protocol
- Any errors that might have occurred while processing HTTP requests
- Referrer link (the URL user came from)
- Details of user’s browser (User-Agent)
- IP address
- We do not identify particular persons based on that data.
The tools we’re using
On our websites we use tools provided by 3rd parties to integrate ads system, analyse how our users use our website, to allow for contact with us or to integrate with social networks or corporate portals.
Some of these tools set their cookies in order work correctly or send the data to the application’s producer servers.
| Tool | Purpose |
| Google Analytics | Analysing how the users use our websites. |
| Google Tag Manager | Integration of online service, analytics systems, ads systems. |
| Google Ads | Ads system for Google AdSense |
| Google Optimize | Tool allowing for A/B testing of given website |
| YouTube | Integration with YouTube allowing for playing video files on our websites. |
| Hubspot | Includes forms integrated with automation system from Hubspot. |
| Microsoft Ads | Ads system for Microsoft Advertising. |
| Integration with Facebook Analytics and Facebook Ads. | |
| Integration with LinkedIn service. | |
| Integration with Twitter service. | |
| Hotjar | Analysis of user actions to catch potential technical and design errors on our websites. |
| IP Geolocation | Determining user’s network and location. |
| Matomo | Analysis of user’s interaction with our websites. |
| Clickcease.com | Verification of clicks in Google Ads program. |
| Spreaker | Integration with Spreaker allowing for playing podcasts on our websites. |
| Clutch | Integration with clutch.co |
| Landingi | External pop-up displayed on our websites. |
| Tawk.to | Online chat |
| Drift | Chatbot, online chat |
From time to time we test new tools and integrations, and when we decide to integrate them into our websites we add them to the list.
Data controller
The controller of your personal data is Future Processing S.A. with the registered office in Gliwice, ul. Bojkowska 37A, 44-100 Gliwice, recorded in the Register of Entrepreneurs maintained by the District Court in Gliwice, X Commercial Division of the National Court Register under number KRS 0000817352, with share capital of PLN 120 370,00 Tax ID No. (NIP) 634-25-32-128.
Data Protection Officer
You can contact our Data Protection Officer by sending an e-mail to the following address: gdpr@future-processing.com
Purposes and legal basis of the data processing
| Purpose of processing | Legal basis |
| Sending commercial and marketing information | Art. 6 Paragraph 1 point a) GDPR
Consent of the subscriber to receiving such information |
The scope of data
In order to send newsletter we need your email address.
It might be the case that we need more data from you (e.g. your name or the company you work for) in order to better fit the information we send.
Recipients of the personal data
We may transfer your personal data to entities that provide services on behalf of and on commission of Future Processing, in particular to the entities that handle our newsletter service.
Period of data processing
We will process your personal data until you withdraw your consent to receive newsletter from us or for as long as we will be sending the newsletter.
From time to time we might ask you if you are still interested in receiving newsletter from us, and as such if your consent is still valid.
Your rights
Due to the fact that we process your personal data you can at any time:
- request access to your data and to rectify it
- withdraw your consent to the processing of your personal data by sending an e-mail to the following address: gdpr@future-processing.com, and request erasure of your data
- object to the processing of your personal data, on grounds relating to your particular situation, which causes that you don’t want us to process your personal data due to our legitimate interest
- object to the processing of your personal data for direct marketing purposes
- receive personal data that you provided us with, agreeing for their processing or concluding agreement. You will get these data in a structured, commonly used, machine-readable format and you can send these data to another data controller (right to data portability)
- lodge a complaint with the competent supervisory authority if you think that we are processing your personal data with a violation of applicable regulations.
Necessity to provide personal data
Providing your personal data is voluntary, but necessary to receive newsletter from us.
Automated decision-making
We will not use your data for automated decision-making, including profiling.
Data controller
The controller of your personal data is Future Processing S.A. with the registered office in Gliwice, ul. Bojkowska 37A, 44-100 Gliwice, recorded in the Register of Entrepreneurs maintained by the District Court in Gliwice, X Commercial Division of the National Court Register under number KRS 0000817352, with share capital of PLN 120 370,00 Tax ID No. (NIP) 634-25-32-128.
Data Protection Officer
You can contact our Data Protection Officer by sending an e-mail to the following address: gdpr@future-processing.com
Purposes and legal basis of the data processing
| Purpose of processing | Legal basis |
| Performance of a contract based on labour law | Art. 6 Paragraph 1 point b) GDPR
Performance of a contract and steps taken prior to entering into a contract Art. 6 Paragraph 1 point c) GDPR Compliance with a legal obligation (Labour law and supplementary regulations) |
| Employees’ insurance contributions | Art. 6 Paragraph 1 point c) GDPR
Compliance with a legal obligation (Social security law and supplementary regulations) |
| Maintaining accounting and tax records
|
Art. 6 Paragraph 1 point c) GDPR
Compliance with a legal obligation (Accounting and supplementary regulations) |
| Establishment, exercise or defence of legal claims | Art. 6 Paragraph 1 point f) GDPR
Legitimate interest (employment of new employees and defence of legal claims) |
| Performance of a contract based on civil law | Art. 6 Paragraph 1 point b) GDPR
Performance of a contract and steps taken prior to entering into a contract |
| Additional employee insurance | Art. 6 Paragraph 1 point a) GDPR
Employee consent |
| Disclosing information to future or potential employer | Art. 6 Paragraph 1 point a) GDPR
Employee consent |
| Other data voluntarily provided by employee (like photo or phone number) | Art. 6 Paragraph 1 point a) GDPR
Employee consent |
| Storing data for archival purposes | Art. 6 Paragraph 1 point c) GDPR
Compliance with a legal obligation (Social security regulations) |
| Disclosing data to clients and potential clients in order to present Controller’s competencies | Art. 6 Paragraph 1 point f) GDPR
Legitimate interest (Performance of a contracts with clients and acquiring new clients) |
The scope of data
In order to perform contract we gather both identification data (including full name, ID or passport number) as well as contact data (phone number, email, address). We gather also data on your previous employment, education or additional qualifications.
Sometimes we might need additional data from you (e.g. related to your position) or information on third party (e.g. to sign them up for additional insurance).
Recipients of the personal data
We might share your data with our clients or potential clients, business partners and entities that provide services on our behalf of and on our commission (e.g. entities providing email services, hosting, technical support, consultancy or audit services).
Sometimes we might be obliged to provide information to eligible authorities acting on lawful basis (e.g. court, prosecutor’s office, supervisory authorities).
If you had given consent, we may pass your data to your future or potential employer or business partner, if one requests such information from us.
Transfers of data to third countries
Some of our recruitment data is stored in systems delivered by other companies, located outside European Economic Area. In such cases we always execute the data processing agreement witch such companies based on standard data protection clauses in accordance with GDPR.
Period of data processing
We will process your personal data until (i) you effectively object to such processing, or (ii) till the termination of the agreements, or (iii) as long as it is required by the provisions of the law. We may also store the data (or its part) for the purposes of establishing, exercising or defending legal claims, but no longer than 10 years after the end of cooperation.
Your rights
Due to the fact that we process your personal data you can at any time:
- request access to your data and to rectify it
- withdraw your consent to the processing of your personal data by sending an e-mail to the following address: gdpr@future-processing.com, and request erasure of your data
- object to the processing of your personal data, on grounds relating to your particular situation, which causes that you don’t want us to process your personal data due to our legitimate interest
- object to the processing of your personal data for direct marketing purposes
- receive personal data that you provided us with, agreeing for their processing or concluding agreement. You will get these data in a structured, commonly used, machine-readable format and you can send these data to another data controller (right to data portability)
- lodge a complaint with the competent supervisory authority if you think that we are processing your personal data with a violation of applicable regulations.
Necessity to provide personal data
Providing your personal data is voluntary, but in most cases necessary to perform a contract or exercise additional provisions.
Automated decision-making
We will not use your data for automated decision-making, including profiling.
Data controller
The controller of your personal data is Future Processing S.A. with the registered office in Gliwice, ul. Bojkowska 37A, 44-100 Gliwice, recorded in the Register of Entrepreneurs maintained by the District Court in Gliwice, X Commercial Division of the National Court Register under number KRS 0000817352, with share capital of PLN 120 370,00 Tax ID No. (NIP) 634-25-32-128.
Data Protection Officer
You can contact our Data Protection Officer by sending an e-mail to the following address: gdpr@future-processing.com.
Purposes and legal basis of the data processing
| Purpose of processing | Legal basis |
| Protection of buildings, property, and assets as well as establishing safety inside the buildings. | Art. 6 Paragraph 1 point f) GDPR
A legitimate interest (ensuring protection of buildings, properties and assets as well as identifying of threats and security incidents) |
The scope of data
Due to the fact that you are visiting our buildings or their closest neighbourhood, our cctv cameras might have recorded your image.
If you did not have access card at the time we collect also your data (first name, last name, signature) in our building entrance register (either paper or electronic).
Recipients of the personal data
We might disclose your data:
- to entities working with us in order to ensure protection of buildings, properties and assets (in particular to security agencies)
- to entities providing us with electronic building entrance register
- to public authorities or bodies authorized by law (e.g. courts, prosecutors, supervisory authorities)
In legitimate cases we might disclose recording to third parties (e.g. in case of recording of car incident on the parking lot) but we do it with respect to the privacy of bystanders.
Period of data processing
We will be storing data from video monitoring for up to 1 month of the recording date.
Data in a paper building entrance register will be stored until the register is filled up, and after that event for up to 1 month.
Data in an electronic building entrance register will be stored for 3 months since the data collection.
Your rights
In case of legitimate interest you may:
- request access to your data, to its rectification, erasure or restriction of processing
- object to the processing of your personal data
If you think that we are processing your personal data with a violation of applicable regulations you may lodge a complaint with the competent supervisory authority .
Necessity to provide personal data
Providing your personal data is voluntary, but might be necessary in order to access the controller’s offices.
Automated decision-making
We will not use your data for automated decision-making, including profiling.
What are cookies?
Cookies are small encrypted text files that are stored on your computer or other device when visiting this website.
What do cookies do?
Cookies record information about your online preferences and allow us to tailor the websites to your interests. Information supplied by cookies can help us to analyse your use of our sites and help us to provide you with a better user experience.
How do we use cookies?
Cookies are used on our Website to ‘remember’ information so that it can be passed from page to page and to collect website statistics. This statistical data collected may be used to help improve our Website and the services that we offer to you, but it is not used to identify you.
Types of cookies we use.
Personal Data is collected for the following purposes and using the following services:
- Google Analytics & Google Tag Manager
- Remarketing with Google Analytics
- Google Analytics Demographics and Interest Reporting
- Google Adwords Conversion Tracking
- HubSpot reporting
How do I disable cookies?
You can opt out of Google’s use of cookies by visiting Google’s Ads Settings.
If you want to disable cookies you need to change your website browser settings to reject cookies. How to do this will depend on the browser you use and we provide further detail below on how to disable cookies for the most popular browsers:
For Microsoft Internet Explorer:
Choose the menu “tools” then “Internet Options”
Click on the “privacy” tab
Select the setting the appropriate setting
For Mozilla firefox:
Choose the menu “tools” then “Options”
Click on the icon “privacy”
Find the menu “cookie” and select the relevant options
For Opera 6.0 and further:
Choose the menu Files”> “Preferences”
Privacy
What happens if I disable cookies?
This depends on which cookies you disable, but in general the site may not operate properly if cookies are switched off. If you only disable 3rd party cookies you will not be prevented from making purchases on this site. If you disable all cookies you will be unable to complete a purchase on this site.
For further information about cookies and how to manage them visit www.allaboutcookies.org.